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Free Access: Keeping your online office safe

At Richardson Professional Solutions (RPS), we utilize a variety of software and applications to complete our work. Since most positions are remote, learning how to use these is critical to our job.

Some of the programs we use include email and cloud storage tools; bookkeeping and bill pay software; time tracking, project management, and task tracking applications; digital marketing and graphic design tools; and password and critical data storage applications.

Utilization of a password and critical data storage application, such as LastPass, is critical in RPS since we deal with a lot of confidential client information. LastPass is a password and data manager that stores your passwords and helps to create strong, complex passwords when creating new accounts for different programs. Safely sharing business passwords is crucial in keeping your online office safe.

Amber Steel from LastPass explains it best why keeping everyone in sync is crucial when your team is working on a project: “Passwords are a fact of work life. We use passwords to access company email, the corporate network, cloud apps, databases, subscriptions, client portals, and dozens more accounts in the workplace. As team members collaborate on projects or manage shared tasks, password sharing is often required. The challenge is to share those passwords securely, especially when team members are in different locations.

“In the past, team members have relied on sticky notes, shared spreadsheets, emails, or text messages to share passwords. Unfortunately, in addition to being insecure, all those methods are tedious timewasters. Searching out a password every time you need it, bothering team members for the correct password, interrupting your workflow to remember where you can find that password – this style of password sharing is inefficient and disruptive. The lack of encryption or verification also means that data is open to cyberattacks and theft. With 80% of data breaches traced back to poor password management, using a password manager to securely share passwords can reduce your organization’s risk of a data breach.”

At RPS we help you make more time in your business by providing back-office solutions such as bookkeeping, marketing, or project management. This, in turn, provides small business owners the flexibility to do the things that matter most to them – like building their business, continuing their education, traveling, or spending time with family.

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